Information for Authors


Preliminary information

Participants are expected to submit abstracts in English online or by e-mail – to the Conference Secretariat at, by 30th January, 2009. The online form for submission of abstracts is available upon Pre-registration as a participant. You will receive by e-mail a paper code for your contribution, which we kindly ask you to safely keep and to use as reference.

Abstracts will be reviewed and the final decision whether a paper will be presented orally or as a poster belongs to the International Advisory Committee. Notification of acceptance will be no later than 28th February, 2009.

Accepted authors are requested to submit on-line (see Login/Submission) or by e-mail at electronic versions of full manuscripts of their papers in English or Romanian by 15th May 2009.

The manuscripts shall be sent in DOC format (Microsoft Word) for publication in the Conference Proceedings volume. Final version of the papers should be submitted to the Conference Secretariat on-line (see Login/Submission) or by e-mail at no later than 31st May 2009.

Please download Instructions.doc to prepare the full length paper and the sample lay-out Example.doc.

Paper should be named as follows:
family name of the first author_theme code_O(for orally)_paper code.doc
family name of the first author_theme code_P(for poster)_paper code.doc

(e.g. Tholen_PTS_O_P0045.doc for an oral presentation with the theme "proficiency testing schemes"; Nastac_URM_P_P0347.doc for a poster presentation with the theme "use of reference materials").

Please use the following themes code:

Proficiency testing schemes
Use of reference materials
Validation of testing methods
Uncertainty of measurement
Metrology and traceability – support in the laboratory activity
Accreditation and Quality management
Research, development and education in the testing laboratory


Guidelines for Section Chairs

Section chairs should manage their sections as follows: introduction of those that will present their papers; ensuring in collaboration with a co-chairman that the allocated time for presentations is respected; encouragement discussions on the specific section theme.

Guidelines for Poster Presenters


Poster presentations offer participants an unique opportunity to present their work in a format, for which there is more time for discussion and questions than is sometimes available in a Plenary lectures session. Poster submissions are welcomed in any of the areas identified in the conference themes. Poster presentations will be held in the Exhibit Area, located in the Lobby of the Faculty of Letters and Arts - "Lucian Blaga" University, Sibiu.

Surface availability

Each poster presenter is allocated the following surface: 120 cm high x 90 cm wide.


Authors may begin mounting their posters at 09:00 on Wednesday, 16th September 2009, and should be completed by 16:00 that day, in order to be ready for the start of the 16:30 poster session in the same day. The posters should remain in place until tear-down on Friday, 18th September 2009, which will take place between 18:00 and 18:30. You will receive the required materials from the organizers.

Viewing schedule

The Poster section will be open from 16:30 on Wenesday, 16th September 2009 up to 17:45 on Friday, 18th September 2009, for questions and discussions with interested conference participants.
Clic olso on Schedule at a glance for brief poster viewing schedule and on Conference final programme for detailed poster viewing programme.


Guidelines for Speakers


Oral scientific sessions, including Plenary sessions will be held in Aula magna «AVRAM IANCU», Faculty of Letters and Arts - "Lucian Blaga" University, Sibiu.

Available technology

Video-projectors with attached notebooks will be available. Using participants’ own notebook is not allowed. Save your presentation to a CD-ROM and a USB Storage Device and bring it with you.
Speakers using PowerPoint presentations who have not yet handed in their presentations or updated versions on CD or USB, are kindly asked to do so at the registration desk staff by the end of 1st coffee break – 1045 on 16th September, 2009.


On account of the tight schedule, the conference organisers would kindly like to ask you to respect the time limit for contributions. The organisers would like to encourage the contributors to limit presentations (including discussions) to the following times:

  • Invited lecture: 30 minutes
  • Other presentation: 15 minutes

Speakers are kindly requested to inform their section chair during the coffee break about their presence.

Preparation for the PowerPoint presentation

The presentation must be provided on a Microsoft Windows – compatible system. The Macintosh – format is not supported by the available notebooks. Try to avoid overloading your presentation with unnecessary images. We only supply fonts that are included in the basic installation of Windows. Using special fonts might be displayed incorrectly.

For movies please do not forget to put on your CD-ROM or USB Storage Device your own movies in the same folder with your presentation.